Applications are invited for the post of Senior Assistant at National University of Sciences & Technology (NUST).

Department: Exam Branch NBC

Institute: NUST Balochistan Campus

Age Limit: 25 - 45 years

Salary: 50000

Key Responsibilities:

The Office Assistant provides efficient administrative, clerical & supervision support to the Branch,contributing to the smooth management of exams, admissions, and student registration processes.
The role ensures accurate record-keeping, timely data entry and effective coordination of academic activities while maintaining strict confidentiality and adherence to institutional standards.
a. Assist in organizing and scheduling examination activities, including preparation of exam schedules, seating plans, and invigilation rosters.
b. Support smooth coordination of examination processes c. Ensure examination materials are properly arranged, securely packed, and delivered to examination venues in a timely manner.
d. Support the seating of confidential materials including question papers, answer books, and results.
e. Maintain accurate records of attendance, seating plans, invigilation duties, exam schedules, and results.
f. Enter and update examination and student data in institutional databases (e.g., QALAM).
g. Ensure accuracy, consistency, and easy retrieval of records for audit and reference purposes.
h. Support verification of student documents during admission and registration processes.
i. Maintain updated student registration databases and personal files.
j. Assist in issuance of registration cards, enrollment confirmations, and related documentation.
k. Provide guidance to students regarding registration procedures, deadlines, and requirements.
l. Facilitate communication among invigilators, faculty members, students, and administrative staff through notices, emails, and official correspondence.

m. Support dissemination of examination schedules, registration deadlines, and academic instructions.
n. Provide on-site administrative support during examination days.
o. Handle walk-in inquiries from students and faculty members.
p. Ensure orderly conduct and immediate reporting of any irregularities.
q. Assist in shredding and secure disposal of confidential examination materials post-exams in accordance with institutional policies.
r. Organize, file, and archive examination records, admission documents, registration files, transcripts, and certificates.
s. Assist in the compilation, verification, and distribution of results, transcripts, provisional certificates, and final degrees.
t. Ensure accuracy and timely processing of academic documents.
u. Any task which is assigned by branch head other than mentioned above.

Required Skills:

a. Proficiency in MS Office applications. Following mandatory skills:
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• Excel. Strong command of formulas and functions including VLOOKUP/XLOOKUP, IF, SUM, COUNT, and other logical functions. Data filtering, sorting, and cross-referencing between sheets/workbooks. Preparation and analysis using Pivot Tables and Pivot Charts Conditional Formatting and use of Slicers. Preparation of reports, attendance sheets, financial summaries, and inventory records.
• Power Point. Professional presentations using Master Slides and layouts. Table preparation and formatting. Inserting and managing hyperlinks. Data visualization through charts, graphs, and SmartArt. Formatting consistency, animations, and slide transitions for official briefings.
• Word. Drafting official emails, letters, office memorandums, and meeting minutes without AI assistance. Mail Merge for bulk correspondence. Document formatting, page setup, headers/footers, and numbering. Document structure management include styles, table of contents, and references. Preparation of reports and official documentation in accordance with office standards.
b. Basic data entry and database management skills.
c. Basic knowledge of office procedures, record-keeping, and documentation practices.
d. Good communication and interpersonal skills.
e. Ability to work under pressure and meet deadlines.
f. Having Microsoft certification will be given preference.

Eligibility / Qualification Required:

General Conditions:

Candidates are required to attach scanned copies of their documents (Academics / Professional). Last education certificate/degree must be attested/verified by HEC.
Candidates may be considered ineligible for the post due to any of the following reasons:

- 3rd Div in academic career / weak academic profile.
- NUST employees with less than one year of service with NUST and / or absence of NOC from Head of Institution.
- In process of pursuing a required degree.
- Medically unfit.
- Only selected candidates will be contacted and issued offer letter.
- Candidates serving in Govt departments, Armed forces may apply through their respective parent department / organizations.
Late / incomplete applications will be ignored. Only short-listed candidates will be considered / called for test / interview and no TA / DA will be admissible. NUST reserves the right to cancel, modify / terminate the recruitment program due to any reason, without notice, at any time

How to Apply:

Candidates must apply online through the NUST official recruitment portal.

Official Application Link: Apply Here