Job Overview
Role: Workplace Services Coordinator III. Department: Facilities. Location: Pune City,India. Employment Type: Regular. Work Style: on-site. Travel: Up to 25%.
Eligibility / Qualification Required:
Why UKG:
At UKG, the work you do matters. The code you ship, the decisions you make, and the care you show a customer all add up to real impact. Today, tens of millions of workers start and end their days with our workforce operating platform. Helping people get paid, grow in their careers, and shape the future of their industries. That’s what we do.
We never stop learning. We never stop challenging the norm. We push for better, and we celebrate the wins along the way. Here, you’ll get flexibility that’s real, benefits you can count on, and a team that succeeds together. Because at UKG, your work matters—and so do you.
• Supervising day-to-day soft services operations (Housekeeping, Pantry, Landscaping, Pest control, etc.) and ensuring Office aesthetics are best in Industry.
• Coordinating for manpower in case there is a shortage in the overall schedule with the deputed agency on site.
• Ensuring general upkeep of office premises as per UKG standards at respective areas like Infrastructure, cleaning, Hygiene, safety & security, etc.
• Ensuring availability of required HK & Pantry consumables, toiletries, and cutleries & crockeries.
• Ensuring required refills in the pantry is done on a timely basis and checking the same periodically.
• Maintaining proper inventory record (HK & Pantry consumables, toiletries, etc.
• Developing, reviewing & improving all checklists in a meaningful way to ensure office infrastructure gets well covered from a cleanliness and hygiene point of view.
• Inspecting All stores (Soft Services) in facility fortnightly, reporting the discrepancies and taking appropriate action on improvement.
• Supporting different Initiatives in soft services as per site requirements.
• Supporting in selection of experienced candidate for smooth operational function.
• Coordinating smooth cafeteria operations i.e., monitoring, managing, supervising, and helping in meal planning, provisioning, food service, and Kitchen operations ensuring all operational compliance and Food & Safety regulations.
• Managing the entire UKG meal program which includes lunch, dinner, Breakfast and evening snacks.
• Ensuring Cleanliness & hygiene is maintained at both Hub café & External cafeteria including kitchen as the highest standards.
• Ensures daily food tasting, tracking sufficient food availability and No shortage of Food on any single day.
• Ensures smooth cafeteria operations during high traffic period and guiding team as per requirement.
• Monitoring tuck-shop operations, ensuring availability of foods & drinks and hygiene is maintained as per best in standard.
• Coordinating with vendor for weekly RTEO snacks arrangements for all staff.
• Coordinating the global team request for required food arrangements for all staff.
• Coordinating hygiene compliance in vendor's kitchen, in-house kitchen & cafeteria along with ensuring availability of signages, documents, checklist, etc. as per UKG standard/contract.
• Ensuring the monthly / quarterly vendor performance as per the agreed contract.
• Keeping track of all actual services, ensuring invoicing as per contract/agreement, and keeping track of respective food consumptions.
• Preparing different analyses on food services & taking proactive action towards food consumption head counts and reducing food wastage.
• Coordinating and Managing the Food committee for periodic review of food service partners, Menu planning, Employee feedback analysis and working towards the improvement of Food/cafeteria services.
• Taking different initiatives on food services as per industry standards.
• Coordinating in preparing Best Practices on Food services.
• Coordinating with different stakeholders in event planning, understanding all aspects, and ensuring each event (both in-house & outside) are managed flawlessly.
• Arranging of required set up for both internal and external events (as required) as per business requirement.
• Supporting in different in-house meeting arrangements, workshops, trainings, food arrangements, and office celebrations as per the request from business/stakeholders.
• Coordinating for required meetings to ensure that expectations are clear with the business and a smooth experience is provided to the users.
• Coordinating with registered or external food vendors and ensuring the services on a timely manner as per the requestor's specifications.
• Activity support business / Welfare team on different Goodies’ distribution/events as per site requirement.
• Supporting in organizing external events and logistics support.
• Coordinating in preparing process-related best practices on events.
• Coordinating in celebration of half-yearly R&R, Team get-togethers etc. in the WPS team.
• Coordinating with various event vendors /onboarding of the same as per the requirements for the welfare team for all staff events.
• Coordinating with different stakeholders & vendors for clearing vendor’s outstanding as per the agreed terms.
• Keeping track of PO, and on-time payments in line with respective agreed terms and conditions.
• Supporting in preparation of finance-related support (like PO making, receiving, etc.) of other colleagues in WPS.
• Supporting other areas of services as required by management from time to time.
• Keeping track of IOffice requests for various requirements and ensure all requests are closed as per the SLA.
Min Qualifications
• Candidate should be a Graduate or equivalent with 5+ years’ experience in similar functions.
• Ability to work independently & in team environment with demonstrating excellent organizational skills.
• Must demonstrate attention to detail and willingness to follow up to assure work is completed.
• Should have excellent command in MS Office to produce reports/formats/processes/policies.
• The proven ability to work under pressure and deal with challenging situations.
• Strong learning ability and adeptness at multitasking.
• Excellent verbal & written communication skills.
Company Overview:
UKG is the Workforce Operating Platform that puts workforce understanding to work. With the world's largest collection of workforce insights, and people-first AI, our ability to reveal unseen ways to build trust, amplify productivity, and empower talent, is unmatched. It's this expertise that equips our customers with the intelligence to solve any challenge in any industry — because great organizations know their workforce is their competitive edge. Learn more at ukg.com.
UKG is proud to be an equal opportunity employer and is committed to promoting diversity and inclusion in the workplace, including the recruitment process.
Disability Accommodation in the Application and Interview Process
For individuals with disabilities that need additional assistance at any point in the application and interview process, please email
UKGCareers@ukg.com How to Apply:
Apply online through the official UKG careers portal.
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