Engineering Administrative Assistant

Job Overview

Role: Engineering Administrative Assistant. Category: Leadership. Location: Four Seasons Florence Firenze Firenze Italy.

Key Responsibilities:

About Four Seasons: Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture. At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us. About the location: An urban retreat steeped in historic beauty. Stroll the city’s biggest private garden – a tranquil haven of statues, fountains and centuries-old trees – or retire to your suite where frescoes line the walls amid original architectural features. Our historic Hotel, with its Michelin-starred Italian restaurant and a locally inspired Spa where you can spend afternoons in pure indulgence, is just steps away from the cultural heart of Florence. About the role Four Seasons Hotel Firenze is looking for a highly organized and proactive Engineering Administrative Assistant to support the day-to-day operations of the Engineering department. In this role, you will provide essential administrative support, coordinate departmental communications, and assist with key functions including purchasing, payroll administration, and inventory control, helping to ensure the efficient and seamless operation of the team. What you will do Provide administrative & payroll support to the Engineering team, including document management, data entry, filing, and communication handling. Coordinate and track maintenance requests, ensuring timely follow-up and resolution. Maintain accurate records of work orders, maintenance activities, and departmental documentation. Manage calendars and appointments for the Engineering leadership team, liaising with contractors and suppliers. Support purchasing processes, including purchase order administration and system updates. Monitor inventory levels and coordinate the distribution of engineering materials and supplies. Prepare reports, maintain departmental records, and support ongoing projects and process improvements. What you bring Previous experience in an administrative or support role, preferably within hospitality, engineering, facilities, or operations. Strong organizational, time-management, and multitasking skills in a fast-paced environment. Proactive, detail-oriented, and solution-focused approach. Proficiency in Microsoft Office, particularly Word and Excel. Excellent communication and interpersonal skills. Fluency in both Italian and English, written and spoken What we offer: • Competitive Salary, wages, and a comprehensive benefits package • Excellent Training and Development opportunities • Employee Discount for stays at any Four Seasons worldwide • Complimentary Dry Cleaning for business attire • Employee Meals Schedule & Hours: • Full time position. Successful candidates must hold legal authorization to work in Italy at the time of application. Dedicated to perfecting the travel experience through continual innovation and the highest standards of hospitality, Four Seasons can offer what many hospitality professionals dream of -the opportunity to build a life-long career with global potential and a real sense of pride in work well done.

Eligibility / Qualification Required:

About Four Seasons: Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture. At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us. About the location: An urban retreat steeped in historic beauty. Stroll the city’s biggest private garden – a tranquil haven of statues, fountains and centuries-old trees – or retire to your suite where frescoes line the walls amid original architectural features. Our historic Hotel, with its Michelin-starred Italian restaurant and a locally inspired Spa where you can spend afternoons in pure indulgence, is just steps away from the cultural heart of Florence. About the role Four Seasons Hotel Firenze is looking for a highly organized and proactive Engineering Administrative Assistant to support the day-to-day operations of the Engineering department. In this role, you will provide essential administrative support, coordinate departmental communications, and assist with key functions including purchasing, payroll administration, and inventory control, helping to ensure the efficient and seamless operation of the team. What you will do Provide administrative & payroll support to the Engineering team, including document management, data entry, filing, and communication handling. Coordinate and track maintenance requests, ensuring timely follow-up and resolution. Maintain accurate records of work orders, maintenance activities, and departmental documentation. Manage calendars and appointments for the Engineering leadership team, liaising with contractors and suppliers. Support purchasing processes, including purchase order administration and system updates. Monitor inventory levels and coordinate the distribution of engineering materials and supplies. Prepare reports, maintain departmental records, and support ongoing projects and process improvements. What you bring Previous experience in an administrative or support role, preferably within hospitality, engineering, facilities, or operations. Strong organizational, time-management, and multitasking skills in a fast-paced environment. Proactive, detail-oriented, and solution-focused approach. Proficiency in Microsoft Office, particularly Word and Excel. Excellent communication and interpersonal skills. Fluency in both Italian and English, written and spoken What we offer: • Competitive Salary, wages, and a comprehensive benefits package • Excellent Training and Development opportunities • Employee Discount for stays at any Four Seasons worldwide • Complimentary Dry Cleaning for business attire • Employee Meals Schedule & Hours: • Full time position. Successful candidates must hold legal authorization to work in Italy at the time of application. Dedicated to perfecting the travel experience through continual innovation and the highest standards of hospitality, Four Seasons can offer what many hospitality professionals dream of -the opportunity to build a life-long career with global potential and a real sense of pride in work well done.

How to Apply:

Apply online through the official Four Seasons Workday page.

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