Eligibility / Qualification Required:

We are seeking a high-caliber, multilingual Executive Assistant to operate as a strategic partner to senior leadership, combining executive support with analytical thinking, systems building, and business problem-solving capabilities.
This is not a traditional EA role.
The successful candidate will function as a hybrid of:

• Executive Assistant
• Business Analyst
• Operator / Junior Chief of Staff

You will be deeply embedded in both business and personal workflows, acting as a force multiplier for executive decision-making, structuring ambiguity, and driving execution through data, systems, and proactive ownership.
The ideal candidate holds an MBA or strong analytical degree, has project management experience, and thrives in high-performance, multicultural environments.
Key Responsibilities
Executive Leverage & Administration
• Own and manage the Director’s calendar as a strategic asset, prioritizing based on ROI and impact
• Act as a gatekeeper for communications and decision flow
• Prepare and review high-level correspondence, reports, and presentations
• Handle confidential and sensitive matters with utmost discretion
• Integrate and manage both professional and personal scheduling seamlessly
Analytical & Decision Support (Key Differentiator)
• Conduct structured research on markets, companies, and investment opportunities
• Prepare:

• Briefing notes
• Business summaries
• Decision memos

• Translate complex data into clear, actionable insights
• Build simple models, frameworks, and structured outputs to support decision-making
Systems, Tools & Process Optimization
• Design, implement, and optimize workflows across:

• Email, calendar, CRM, and task management systems

• Build dashboards and trackers using:

• Notion, Excel, Airtable, or similar tools

• Utilize AI tools (e.g., ChatGPT, automation platforms) to:

• Draft communications
• Summarize data
• Accelerate research

• Identify inefficiencies and automate repetitive processes
Project & Execution Management
• Track strategic initiatives and ensure execution momentum
• Coordinate across cross-functional teams and stakeholders
• Translate ideas into structured execution plans
• Ensure timelines, deliverables, and priorities are met
Communication & Output Management
• Draft high-quality:

• Emails
• Investor communications
• Internal memos and reports

• Prepare meeting agendas, briefs, minutes, and follow-ups
• Maintain clear, concise, and executive-level communication standards
Travel, Events & Lifestyle Integration
• Manage complex international travel and logistics
• Coordinate meetings, leadership events, and executive engagements
• Handle personal matters with professionalism and confidentiality
• Align personal and business priorities across time zones

Requirements:

Education
• MBA (Business / Finance) – Strongly Preferred
OR Degree in:
• Mathematics
• Engineering
• Computer Science
• Business / Finance
• Commerce
Experience
• 3–6 years in:
• Executive support to senior leadership
• Consulting / investment / startups / operations
• Experience in project management and business analysis is required
• Prior experience with Athena or similar high-performance EA environments is a strong advantage
Technical Skills
Advanced proficiency in:
• Microsoft Office / Google Workspace
• Excel / Google Sheets (data handling & analysis)
• Experience with:
• Notion / ClickUp / Asana / Airtable / CRM tools
• Familiarity with:
• AI tools and workflow automation
• Basic no-code / systems thinking (preferred)
Communication & Language Skills
• Multilingual preferred
• Fluent in English (business-level proficiency required)
• Strong written and verbal communication skills
• Ability to synthesize complex information clearly
Core Competencies
• Strategic thinking and structured problem-solving
• High level of ownership and accountability
• Ability to manage multiple priorities simultaneously
• Strong analytical and decision-support capability
• High attention to detail and excellence
• Discretion, professionalism, and integrity
• Proactive mindset (anticipates vs reacts)
What Differentiates This Role
• You will drive decisions, not just support them
• You will build systems, not just manage tasks
• You will operate as a junior Chief of Staff / strategic operator
• Exposure to high-level decision-making and business strategy
Success Metrics
• Increase in executive time spent on high-value activities
• Speed and quality of decision support
• Reduction in operational inefficiencies
• Quality of output (reports, briefs, communication)
• Ability to independently manage workflows and priorities

How to Apply:

Apply through the official GulfTalent page.
Apply Now