Eligibility / Qualification Required:
We are seeking a high-caliber, multilingual Executive Assistant to operate as a strategic partner to senior leadership, combining executive support with analytical thinking, systems building, and business problem-solving capabilities.
This is not a traditional EA role.
The successful candidate will function as a hybrid of:
- Executive Assistant
- Business Analyst
- Operator / Junior Chief of Staff
You will be deeply embedded in both business and personal workflows, acting as a force multiplier for executive decision-making, structuring ambiguity, and driving execution through data, systems, and proactive ownership.
The ideal candidate holds an MBA or strong analytical degree, has project management experience, and thrives in high-performance, multicultural environments.
Key Responsibilities
Executive Leverage & Administration
- Own and manage the Director’s calendar as a strategic asset, prioritizing based on ROI and impact
- Act as a gatekeeper for communications and decision flow
- Prepare and review high-level correspondence, reports, and presentations
- Handle confidential and sensitive matters with utmost discretion
- Integrate and manage both professional and personal scheduling seamlessly
Analytical & Decision Support (Key Differentiator)
- Conduct structured research on markets, companies, and investment opportunities
- Prepare:
- Briefing notes
- Business summaries
- Decision memos
- Translate complex data into clear, actionable insights
- Build simple models, frameworks, and structured outputs to support decision-making
Systems, Tools & Process Optimization
- Design, implement, and optimize workflows across:
- Email, calendar, CRM, and task management systems
- Build dashboards and trackers using:
- Notion, Excel, Airtable, or similar tools
- Utilize AI tools (e.g., ChatGPT, automation platforms) to:
- Draft communications
- Summarize data
- Accelerate research
- Identify inefficiencies and automate repetitive processes
Project & Execution Management
- Track strategic initiatives and ensure execution momentum
- Coordinate across cross-functional teams and stakeholders
- Translate ideas into structured execution plans
- Ensure timelines, deliverables, and priorities are met
Communication & Output Management
- Draft high-quality:
- Emails
- Investor communications
- Internal memos and reports
- Prepare meeting agendas, briefs, minutes, and follow-ups
- Maintain clear, concise, and executive-level communication standards
Travel, Events & Lifestyle Integration
- Manage complex international travel and logistics
- Coordinate meetings, leadership events, and executive engagements
- Handle personal matters with professionalism and confidentiality
- Align personal and business priorities across time zones
Requirements:
Education
- MBA (Business / Finance) – Strongly Preferred
OR Degree in:
- Mathematics
- Engineering
- Computer Science
- Business / Finance
- Commerce
Experience
- 3–6 years in:
- Executive support to senior leadership
- Consulting / investment / startups / operations
- Experience in project management and business analysis is required
- Prior experience with Athena or similar high-performance EA environments is a strong advantage
Technical Skills
Advanced proficiency in:
- Microsoft Office / Google Workspace
- Excel / Google Sheets (data handling & analysis)
- Experience with:
- Notion / ClickUp / Asana / Airtable / CRM tools
- Familiarity with:
- AI tools and workflow automation
- Basic no-code / systems thinking (preferred)
Communication & Language Skills
- Multilingual preferred
- Fluent in English (business-level proficiency required)
- Strong written and verbal communication skills
- Ability to synthesize complex information clearly
Core Competencies
- Strategic thinking and structured problem-solving
- High level of ownership and accountability
- Ability to manage multiple priorities simultaneously
- Strong analytical and decision-support capability
- High attention to detail and excellence
- Discretion, professionalism, and integrity
- Proactive mindset (anticipates vs reacts)
What Differentiates This Role
- You will drive decisions, not just support them
- You will build systems, not just manage tasks
- You will operate as a junior Chief of Staff / strategic operator
- Exposure to high-level decision-making and business strategy
Success Metrics
- Increase in executive time spent on high-value activities
- Speed and quality of decision support
- Reduction in operational inefficiencies
- Quality of output (reports, briefs, communication)
- Ability to independently manage workflows and priorities
How to Apply:
Apply through the official GulfTalent page.
Apply Now