As a Facilities & Service Procurement Administrator at PwC Malaysia, you will play a key support role in managing the procurement activities related to office facilities and services. You will assist the procurement team in ensuring timely and cost-effective sourcing, contract management, and supplier coordination to maintain optimal workplace environments and service delivery standards.
Eligibility / Qualification Required:
Key Responsibilities:
- Assist in the sourcing, evaluation, and selection of vendors and service providers for facilities-related needs such as office maintenance, cleaning, security, catering, and office supplies.
- Process procurement requests, prepare purchase orders (POs), and maintain accurate procurement records in compliance with PwC policies and procedures.
- Coordinate with internal stakeholders and suppliers to ensure smooth delivery and fulfillment of facilities and service requirements.
- Monitor supplier performance, maintain vendor databases, and assist in contract renewals and compliance tracking.
- Support the Facilities & Service Procurement Manager in executing procurement strategies to optimize cost, quality, and delivery timelines.
- Maintain procurement documentation, including invoices, contracts, and correspondence, and assist in preparing reports as required.
- Follow up on payment processing in coordination with Finance & Accounts to ensure timely settlement of supplier invoices.
- Help organize procurement-related meetings, vendor visits, and audits as needed.
- Contribute to continuous improvement initiatives and support compliance with corporate governance and internal control standards.
Preferred Skills and Experience:
- At least 1 - 2 years of experience in procurement administration, preferably in facilities management or office services.
- Familiarity with procurement software - Oracle system.
- Good organizational skills with strong attention to detail and ability to manage multiple tasks simultaneously.
- Effective communication and interpersonal skills to liaise with vendors and internal teams.
- Basic understanding of contract management and procurement best practices.
- Ability to work independently and collaboratively in a fast-paced environment.
- Professionalism, integrity, and discretion in handling confidential information.
Required Skills:
- Accepting Feedback
- Active Listening
- Administrative Support
- Agile Database Administration
- Business Process Improvement
- Calendar Management
- Clerical Support
- Collaborative Forecasting
- Communication
- Communications Management
- Concur Travel
- Conducting Research
- Confidential Information Handling
- Corporate Records Management
- Correspondence Management
- Credentialing Database
- Customer Relationship Management
- Customer Service Excellence
- Customer Service Management
- Data Entry
- Deployment Coordination
- Electronic Billing
- Electronic Filing
- Electronic Records Management
- (+ 31 more skills)
Education:
- Degrees/Field of Study required: Not specified.
- Degrees/Field of Study preferred: Not specified.
- Certifications: Not specified.
General Conditions:
- Travel Requirements: Not Specified
- Available for Work Visa Sponsorship: No
- Government Clearance Required: Yes
How to Apply:
Application instructions are not provided in the text.
View Official Posting & Apply