Assistant Manager - Gas Purchases

The main mandate of this position is preparation of gas purchase calculations (Local and foreign) of gas fields and uploading all foreign M - Forms on FX Portal for invoices received from E&P companies upon verification from SSGC’s Technical department. The candidate is also responsible to liaison and coordinate with Exploration and Production (E&P) companies regarding withholding tax certificates. Incumbent is responsible system related queries with inter-departments (Cash and bank /IT/ Accounts resolving invoices punching and payment errors of ERP. Apart from this, the person is also maintains Creditors position of Field/Suppliers for each quarter and the related reports and JVs for accounts section.

Eligibility / Qualification Required:

ACCA / MBA preferably in finance with at least 1 year of experience

Job Description / Responsibilities:

• Compile and prepare invoices in Working Sheet; invoices received from gas fields, ensure accurate recording of purchases in books of accounts after the invoices are verified by technical operations.
• Uploading compiled monthly invoices data in the ORACLE System within the correct accounting period and Tax Jurisdiction.
• Entry of correct Field/Supplier Codes in liability account to monthly invoices are recorded in the ORACLE System.
• Review the monthly invoice system batch is completely validated in the system and any reconciling adjustments are recorded through journal vouchers
• Ensure adherence to the following clauses of the Gas Sales Agreements (GSAs): Notified Gas Price, Duties & taxes, and payments. Ensure invoices meet the financial obligations as prescribed under GSA.
• Upload compiled monthly invoices data in the ORACLE System within the prescribed accounting period, field/supplier code, and Tax Jurisdiction on a timely basis. Ensure vouchers are validated before being entered into the system and carry out reconciling adjustments through journal vouchers.
• Coordinate with respective user department (Treasury Function) to obtain debit advices for all foreign payments and remit to the supplier and record gain or loss of currency exchange on ORACLE.
• Prepare draft MIS report pertaining to foreign payments on a timely basis for review and approval by senior supervisor.
• Incorporate all relevant details on ORACLE pertaining to foreign payments including supplier details, reference of bank account for remittances, amount of payment, etc.
• Ensure payment vouchers are prepared along with details such suppliers’ details, bank account of the supplier etc. relating to LPG and RLNG on a timely basis and upload on ORACLE accordingly.
• Prepare draft report of creditors pertaining to Gas Purchases, ensuring completeness and accuracy of all invoices received and payments made during the period are accounted.
• Ensure timely reconciliations of gas purchases against General Ledger and incorporate exchange gain / loss realized on foreign transactions are accounted for in the creditors’ schedule.
• Pass Journal Vouchers in the ORACLE system of outstanding dollars payable to foreign suppliers at the closing rate on quarterly basis and the revaluation gain / loss is recorded in the General Ledger (GL).
• Submit schedule of Gas Creditors after final review to the Accounts department for Financial Reporting at each reporting period upon prior approval from senior supervisor.
• Prepare draft reconciliation report relating to Cost of Gas from gas schedules with General Ledger.
• Checking foreign currency payments of foreign gas companies through form 'M' to seek approval of the State Bank of Pakistan for release of foreign exchange; check bank transfer letters, check bank allocation, invoices and Debit / Credit notes, working. Ensure that Cover letter to SBP, Commercial Bank and M Forms are duly signed and stamped by the authorized signatories.
• Again Recheck around 50 Form M per month before uploading on different FX Portals and Resolve issues related to FX portal.
• Coordinate with Commercial Banks for FX portal-related queries including the following: System Errors identified while submitting the cases, Control log of cases submitted / processed / rejected
• Maintain the status of Withholding certificate and resolve query related to expired certificate.
• Meeting with Bank’s representative to understand the system processes.
• Undertake correspondence with Treasury & Fund, legal and suppliers related to Withholding certificate.
• Track and Inform that Monthly invoice are timely received from suppliers and debit/credit Notes and managing complete cycle of invoices from receiving till payment.
• Provide copy of invoices are forwarded to the tax department and ensure that Monthly MIS (Control Sheet) is updated accordingly and maintain tax purchase register for reconciliation with tax department.
• Timely dispatched invoices to SSGC Measurement and Transmission Department through internal memorandum signed for and on behalf of AGM (F) for verification of volume and technical details.
• Update Invoice Control Sheet accordingly after invoices / copy of invoices are dispatched to respective SSGC Measurement and Transmission for processing.
• Photocopy of Invoices, vouchers, and letters;
• Removal of original invoices from local payment voucher after signing from AGM Finance.
• Delivery of original set of local and foreign payment sets to the treasury department and receiving on the copy of the set is kept with gas purchase section.
• Copies are kept in the relevant files for internal records of gas purchase section for future retrieval.
• Provide invoice/vouchers’ copies to Internal/External Audit, and for replies to ministry elated audit quires.
• Preparation of invoice wise payment break up for suppliers.
• Maintain proper filling of invoices, internal memos, and supplier and ministry documents. Overall complete record maintenance of gas purchase documents.
• Dispatching documents to relevant departments.
• Follow up and assistance to authorized signatories for signature on M Forms.
• Follow up and assistance to authorized signatories for approval of M Forms on commercial bank portal.
• Preparation of Local and Foreign Payment Vouchers, rectification of errors in Oracle data.
• The individual shall ensure compliance to the Enterprise Risk Management Framework enforced in the Company while performing job responsibilities in accordance with his assigned role.
• The individual shall ensure compliance to the Business Principles and Ethics Policy / Code of Conduct.
• Undertake any other task assigned by the management.

How to Apply:

Apply online by clicking the Apply Now button on the SSGC careers portal.