Assistant Manager Administration

Eligibility / Qualification Required:

• Manage day-to-day administrative activities of the factory and offices.
• Ensure proper maintenance of plant buildings, offices and common areas.
• Coordinate repairs, renovations, and preventive maintenance activities.
• Monitor utility services including electricity, water, gas, and communication systems.

• Supervise security operations, access control, and visitor management.
• Ensure implementation of security policies and emergency response procedures.
• Investigate security incidents and prepare reports with corrective actions.

• Manage company transportation of Staff & workers, vehicle allocation, and driver scheduling.
• Monitor vehicle maintenance, fuel consumption, and transportation costs.
• Ensure compliance with traffic laws and company transport policies.

• Oversee housekeeping staff and outsourced service providers.
• Maintain cleanliness and hygiene standards throughout the facility.
• Ensure proper waste management and disposal practices.

• Coordinate with vendors and contractors for administrative services.
• Evaluate vendor performance and ensure service-level compliance.
• Process administrative purchase requisitions and service contracts.

• Ensure compliance with company policies, labor laws, and regulatory requirements.
• Support EHS (Environment, Health & Safety) initiatives and audits.
• Maintain administrative records, licenses, permits, and statutory documentation.

• Assist in preparation and monitoring of the administration budget.
• Control administrative expenses and identify cost-saving opportunities.
• Prepare monthly reports on administration-related expenditures.

• Manage accommodation, travel arrangements, and guest house operations (if applicable).
• Coordinate employee welfare activities and administrative support services.
• Handle employee administrative concerns and resolve issues promptly.

• Bachelor's or Master's degree in Business Administration, Management, Public Administration, or a related field.
• 5–8 years of experience in Administration, preferably within a manufacturing environment.
• Experience in facility management, security, transport, and vendor management.

• Strong administrative and organizational skills.
• Leadership and team management capabilities.
• Vendor and contract management.
• Budgeting and cost control.
• Problem-solving and decision-making skills.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office and ERP systems.

How to Apply: